Finance Associate

· Helena, Montana
Employment Type Full-Time
Compensation $45,000 - $55,000

This position is primarily responsible for MLSA’s accounts payable. Duties also include assisting with other financial functions, including invoicing, grant compliance and financial reporting for MLSA. 


Specific Duties

  • Recording incoming checks in cash receipts log.
  • Reconciling cash log with cash deposits and maintaining cash receipts log.
  • Preparing invoices for funders as needed.
  • Maintaining client trust fund accounts.
  • Processing and coding invoices as chargeable to expense, fund, account number, grant and program.
  • Processing all check requests and performing data entry using appropriate accounting software, printing checks, attaching supporting documentation and organizing for appropriate signers.
  • Preparing signed checks for mailing and filing documentation with check stub.
  • Reviewing and analyzing the credit card account, including verifying and collecting supporting documentation and entry into AP system.
  • Maintaining vendor files.
  • Assisting with the processing of bi-weekly payroll, including preparing all documentation for payroll withholding, as back-up.
  • Processing payroll quarterly reports and reconciling year-end W-2 Forms and 1099s, as back-up.
  • Assisting with and overseeing travel arrangements for all staff.
  • Ordering office, postage, and printing supplies for MLSA.
  • Purchasing products online for MLSA.
  • Supervising Administrative Assistant to accounting department.
  • Performing tasks as assigned by the Executive Director and the Director of Finance and Administration.



  • Graduate of accredited high school or equivalent.
  • Minimum of three years general work experience requiring a high degree of responsibility, preferably in accounting and/or office administration.
  • Supervision experience, preferred.
  • Excellent organizational skills.
  • Ability to work both independently and as part of a team.
  • Good judgment and analytical skills.
  • Capacity to learn and adapt to change.
  • Demonstrates dependability and initiative.
  • Demonstrates concern for the interests of MLSA’s clients.
  • Ability to juggle multiple tasks.
  • Proficient at computer word processing and use of spreadsheet software.

Thank You

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  • Location
    Helena, Montana
  • Employment Type
  • Compensation
    $45,000 - $55,000